DEPOSIT AND REGISTRATION
A $500 non-refundable per person deposit is required at the time of booking with a completed reservation application. Fax, internet, e-mail, or phone reservations are welcome. Full payment is due no later than 90 days from departure. If a booking is made within 60 days of departure, full payment is required at the time of booking. If deposit is received less than 30 days before departure, a $50 late fee with your final payment may apply.
FORM OF PAYMENT
You will receive an invoice from Dynamic Catholic. Payments must be in US Dollars and made by Bank/Certified/Personal Check or Money Order. To keep the cost of the trip down, we do not accept credit card payments except for the $500 deposit and insurance. If you wish to pay with a credit card, we will accommodate your need but require you to pay a 3% credit card fee. Every reservation must be accompanied by a signed application. Returned checks will incur a $50 service fee. In case of computer or human billing error, we reserve the right to re-invoice participants with corrected billing.
Rates shown on website are based on double or twin occupancy and are as per each program’s inclusions. All prices are shown in U.S. Dollars and are calculated on currency rates and fares in existence on December 31, 2019. Dynamic Catholic reserves the right to alter prices at any time prior to departure and without prior notice if circumstances so warrant. Any devaluation or revaluation of currencies may affect published price.
Items of a personal nature, such as telephone calls, mini bar, laundry, food, beverages or alcohol not included and not on regular d’hote menu (these extra items will be billed to you before leaving the hotel or restaurant); room service, optional activities, laundry, insurance, portage at airports, excess baggage fees and passport or visa fees.
PASSPORTS, VISAS & DOCUMENTS
A valid US passport is required for US citizens. If you don’t have a valid passport, please contact your closest passport office. Passports must be valid at least 6 months after return date. U.S or Canadian citizens do not need to obtain visas for Italy. For all other nationalities please consult the closest consulate. When and if visa is required it is passenger’s responsibility to obtain one. Cancellations due to lack of appropriate documents will incur usual penalties.
Final documents are issued upon receipt of final payment only and within 4 weeks of departure. Documents are not guaranteed if final payment is not received on time. Upon receipt of your documents you are responsible to check your itinerary, spelling of your name, dates, times and other important information to insure their validity. Should your final documents have any errors it is the passenger’s responsibility to contact Dynamic Catholic immediately.
Dynamic Catholic and suppliers contracted for services reserve the right to refuse to accept or retain any person whose behavior is deemed likely to affect the smooth operations of a tour, or adversely affect the enjoyment or safety of other passengers. Dynamic Catholic, its agents, and suppliers shall be under no liability to any such person for refund, compensation, repatriation or any other matters arising.
CANCELLATIONS AND REFUNDS
Once a deposit or partial/full payment has been made, cancellations will only be accepted in writing to firstname.lastname@example.org. Cancellation terms will be applied based on the date that the written cancellation is received. In addition to a $500 per person administration fee, the following charges apply:
60 - 46 days prior to departure 10% 20 - 03 days prior to departure 80%
45 - 21 days prior to departure 50% 2 days prior to departure or less no refund
Additionally, once tickets are issued the ticket value is non-refundable. Requests for a refund must be in writing (mail, fax or e-mail). Phone calls cannot be used as a form of cancellation. Refunds will be issued within 30 to 60 days of receipt of written notice. No change of names or substitutions are permitted. No refund or cancellation fees will be waived due to death or sickness. If payment is not received in full by 60 days, your registration will be cancelled. If you would like to re-instate after cancellation there will be $100 re-instatement fee.
Travel Insurance can be purchased up to 72 hours prior to trip departure. Once purchased, the premium is non-refundable. Travel Insurance does offer a waiver of any preexisting medical conditions, but only if insurance is purchased within 21 days of initial trip deposit. To File a Claim: Call Travel Insured International 24/7 Toll-free: 844-228-3679 or 800-494-9907 and mention plan code: T-20012.
SUPPLEMENTAL CANCELLATION PROTECTION (provided by 206 Tours):
When registering for Dynamic Catholic pilgrimages, you have the option to purchase Travel Insurance and the Supplemental Cancellation Protection Plan. Travel Insurance (listed above) covers medical emergency issues, protection of your money if you need to cancel due to illness of self or a family member, lost luggage, theft and similar. When you purchase Travel Insurance, you will then have the option to purchase an additional protection plan waiver known as Supplemental Cancellation Protection (for an additional $299). The sole purpose of the Supplemental Cancellation Protection is to permit travelers to cancel for any reason other than medical - without penalty, provided cancellation was made in writing (email is okay), no later than 24 hours prior to departure. If you purchased Supplemental Cancellation Protection, you must first file a claim for cancellation in good faith with Travel Insured International insurance (call 844-228-3679), and once denied reimbursement from Travel Insured International, 206 Tours will refund your losses in full (less cost of travel insurance and Supplemental Cancellation Protection). The Supplemental Cancellation Plan is only available at the time of booking. Cancellations that are coverable under the basic insurance must first be pursued in good faith under basic insurance for all residents except in the following states: New York, Minnesota and Missouri. Residents of New York, Minnesota and Missouri State are permitted to purchase the Supplemental Cancellation Protection independently of the regular travelers insurance, upon request. Once purchased, the Supplemental Cancellation Protection is Non-Refundable. 206 Tours will assume no responsibility for, and cannot be held liable for, any Wrongful, Negligent or Unauthorized Acts or Omissions of any travel agent or travel agency other than that of 206 Tours, Inc. itself, and its own employees.
Air transportation is in economy class on IATA-approved carriers. Ticketing must be completed no later than 14 days prior to departure. Fares are based on levels in effect at the time of printing and prices and schedules are subject to change without notice. All is subject to the airlines terms of carriage. Dynamic Catholic is not responsible for any cancellations, loss, delays, injury, illness, or expenses incurred due to actions made by the airlines. Business class is available at additional cost for the Trans-Atlantic portions of your ticket. For any issues which arise in relation to airline service complaints and compensation should be addressed to the specific carrier.
AIRPORT TAXES, FEES & FUEL CHARGES
Airport taxes (up to $800) are included in our tour packages. Airport taxes are based on departure city and government fees (airport taxes include Federal Inspection Fees for the U.S. Customs and Immigration; International Air Transportation Tax; Agricultural tax; security fees, and other airport related taxes).
Random seats are assigned for all group participants. If you would like to secure a specific seat or sit with a companion, please advise us of such request at the time of booking, we will try to accommodate you, however we cannot guarantee. If you must have a specific seat, we recommend you to be at the airport at least three hours prior to departure and arrange the seat assignment with your airline’s gate agent. Bulkhead and exit row seating can never be requested prior to the day of departure. Dynamic Catholic can never guarantee specific seats, are at the discretion of the airline & seats are pending availability, subject to aircraft/seat map changes.
From time to time, a tour may be canceled due to non-materialization. If you choose to purchase a Land Only package and arrange your own domestic or international flight independently of us, be advised that Dynamic Catholic is not responsible for domestic or international flights or transfers of any kind. Furthermore, Dynamic Catholic is not responsible for airline penalties caused by date or tour schedule changes. Booked or purchased items outside of Dynamic Catholic are sole responsibility of the client.
Hotel accommodations are based on twin-bedded or double rooms. Dynamic Catholic reserves the right to substitute similar category hotels without prior notice. Check-in at hotels is 2:00PM. Though early check-in is often requested, availability is subject to the hotel on the day of arrival.
PRIVATE ROOMS AND SINGLE SUPPLEMENT
A limited number of single rooms is available (on request basis only) at the supplement price. Single rooms provide privacy, but they are in some hotels smaller than twin or double rooms. As a general ratio, we can confirm 10% of the total number of group participants in single rooms. If ratio is higher, special supplements may be implemented for something referred to “single in double room” at an additional rate to the single supplement rate listed. If passengers are traveling alone and wish to have Dynamic Catholic assign a roommate, we will do our best, however, if we fail in assigning a same sex roommate for you, we will provide you with a single room free of charge. Otherwise, the passenger will be responsible for the additional Single Supplement fees.
This pilgrimage includes three meals per day (breakfast, lunch and dinner), which are served at your hotel or local restaurants. Beverages are not included with dinners where not indicated. There is no refund for unused meals. Although we cannot guarantee, we will try and accommodate each special meal request on flights as well as at hotels. Please advise us of such a request at the time of booking. We cannot guarantee that special meal/diet requests can be met.
Each tour participant is permitted to bring one checked suitcase, one small carry-on bag (8”x14”x22”), and one personal item (i.e. purse, laptop case). In general, the airlines permit 1 checked bag weighing up to 50 lbs (23 kg) and maximum dimensions of 62 in (158 cm). Business class passengers are permitted 2 checked bags. Please check with your specific airline to verify the size and weight allowances. Dynamic Catholic is not responsible for the loss of, theft of, delay, or damage to a participant’s belongings.
Dynamic Catholic works with 206 Tours, who acts as a tour operator. The suppliers providing transportation, sightseeing arrangements and hotel accommodations for the tour program are independent contractors and are not agents or employees of 206 Tours. All coupons, receipts and tickets issued are subject to the terms and conditions specified by suppliers. By utilizing the service of the suppliers, you agree that Dynamic Catholic will not be liable for any change in flight or itinerary schedule, strikes, delay, acts of governments, fires, riots, theft, pilferage, epidemics, quarantine, medical or customs regulations, accident, loss, injury, or damage to you or to those traveling with you in connection with any accommodations, transportation or any other services or resulting directly or indirectly from any occurrence or conditions beyond its control, including defects in vehicles, breakdown in equipment, thefts, delay or cancellation of or changes in itinerary for any act, omission, or event during the time you are on board the aircraft. Neither Dynamic Catholic and/or agents of the airlines concerned are to be held responsible for the late arrival of passengers at airports or hotels due to inclement weather, nor are they to be held liable for payment or any refund for transfers or unused hotel accommodations or meals occasioned by such late arrivals at the hotels holding rooms as confirmed itineraries. Passengers must bear all such losses or expenses. To guard against unforeseen health or other circumstances, we recommend you purchase our optional insurances. Dynamic Catholic is not responsible for circumstances beyond its control. In circumstances where trip cancellations resulting from the inability for trip to depart as scheduled, such as cancellations due to acts of war and/or terrorism, war, God, or nature takes place, Dynamic Catholic is not liable for restitution. Though every effort will be made to follow the itinerary, it should be considered as an indication of the tour, rather than a contract of places to be visited. Occasionally local religious holidays, national days, traffic conditions and other events may necessitate changes in the sequence of visits or the missing of certain visits. We will have daily Mass and strive to be in places as indicated, however, sometimes this is not possible as the site may not be available for Mass or itinerary changes are forced upon us. In this case an alternative site for Mass will be arranged.
SPECIAL MEDICAL CONDITIONS FOR THOSE WHO NEED SPECIAL ASSISTANCE
You must report any disability requiring special attention to 206 Tours at the time of registration for any tour. We make every effort to accommodate disabled passengers by reserving for them wheelchair assistance at airports and handicap accessible rooms where available, however, we cannot guarantee and are not responsible for any denial of services by carriers, hotels, restaurants, or other independent suppliers. Be aware that all our tours are operated outside the U.S. where the Americans with Disabilities Act is not applicable and facilities for disabled individuals are limited. Most transportation services, including the touring motor coaches, are not equipped with wheelchair ramps or lifts. We regret that we cannot provide individual assistance to any tour participant for walking, dining, while in their room, on flight, getting on and off motor coaches and other vehicles, or other personal needs. A qualified and physically able companion(s) must accompany passengers who need special assistance. It is the passenger Traveler’s responsibility to arrange for such assistance prior to making their reservations. Motorized scooters are unsuitable and impossible to accommodate. 206 Tours is not responsible for any medical condition that occurs prior, during or after the tour. Additionally, airlines are not able to guarantee or aid with disabled passengers including special seating. Pregnant and breast-feeding women considering international travel should be advised to evaluate the potential problems associated with international travel as well as the quality of medical care available at the destination and during transit. A pregnant woman is advised to travel with at least one companion. During her pregnancy, her level of comfort may be adversely affected by traveling.
Please be aware that during your participation on tours operated by Dynamic Catholic, certain risks and dangers may arise beyond our control including, but not limited to, the hazards of being in undeveloped areas; by boat, train, automobile, aircraft or other means of transportation; the forces of nature, political unrest and accident or illness in remote regions without means of rapid evacuation or medical facilities. Dynamic Catholic does not have liability regarding provisions of medical care or the adequacy of any care that may be rendered. Dynamic Catholic is not responsible for compensation for cities/sites omitted from the itinerary due to circumstances beyond its control.
Travelers who are less than 18 years old on the departure date must be accompanied by an adult. Due to heightened security, many countries have adopted practices to prevent international abductions of children. If a child will be traveling with adults other than the parents or with only one parent, it is recommended that a notarized letter be written by the parents or non-traveling parent granting authorization to including the dates of. We also suggest that you contact the appropriate consulate and airlines because they may have additional requirements. For the purposes of Dynamic Catholic pilgrimages, an infant is defined as anyone who is under the age of 24 months for the entire duration of their trip. A child is defined as any one between the ages of 24 months and 11 years for the entire duration of their trip.
PHYSICALITY OF OUR TOURS
Please note that almost all destinations serviced by Dynamic Catholic require physical fitness and a lot of walking, sometimes up/or down the hills and at times very rough terrain. You may certainly stay behind for certain parts of the journey, however, it is suggested that 3 to 4 weeks before your departure one should begin preparing physically begin walking “briskly” 1-2 times a day; build up to 2-3 miles with no discomfort.
SERVICE INQUIRIES AFTER THE TRIP
If upon returning from your trip, you wish to inquire about any services provided, please ensure that all correspondence is received by Dynamic Catholic, 5081 Olympic Blvd, Erlanger KY, 41018 or 859-980-7900 within 45 days of the tour completion date. This will enable us to make a timely investigation.
CHANGES IN RESERVATION
After a reservation is confirmed, any changes that would reduce services to your order/booking is subject to a $100 nonrefundable fee. If you wish to change to a different departure date outside of 60 days prior to departure, a $100 non-refundable transfer fee will apply. Within 60 days prior to departure, graduated penalties may apply.
TOUR CANCELLATION BY OPERATOR
Be clearly advised that from time to time, a tour departure may be cancelled due to lack of participation. In such case, the operator’s sole responsibility is to provide a full refund. Dynamic Catholic is not responsible and does not assume responsibility for any additional costs or any fees relating to the issuance and /or cancellation of air tickets or other arrangements not made through Dynamic Catholic. Cancellations due to state advisories and/or state warnings, Acts of War, War, Terrorism, Acts of God, Natural Disaster or any other circumstance outside the control of Dynamic Catholic, are not the fault of Dynamic Catholic. Great effort will be made to accommodate to another trip or to revise itinerary, however, cancellation for any of these reasons will not be eligible for refund.
WAIVER OF LIABILITY/HOLD HARMLESS:
By accepting the terms and conditions, I agree and acknowledge that I may be giving up important legal rights and remedies available to myself, my family, my heirs, successors, and assigns. For value received, I agree on behalf of myself, my heirs, successors, and assigns (“Our Behalf”) that I assume all risks and waive any claim of liability of any nature whatsoever against, and agree to indemnify and hold harmless, Dynamic Catholic et al. with respect to any and all actions, claims or demands that may be made or brought on Our Behalf against Dynamic Catholic et al. arising out of, or in connection with, travel to, or attendance at the tour or any other activity I may engage in while participating in the tour/event. Further, for value received, for any injury to third parties that may arise because of my own actions or omissions, I agree to indemnify, hold harmless and defend Dynamic Catholic et al. with respect to any and all actions, claims, expenses or demands arising therefrom that may be made or brought against Dynamic Catholic et al., including, but not limited to, reasonable attorneys’ fees and expenses arising in connection therewith.
NATURE OF RISKS:
I understand that voluntarily traveling to, and attending, a tour/pilgrimage at this time may involve certain risks beyond the control of Dynamic Catholic, its officers, directors, volunteers, and agents, in connection with the tour - and all parishes within it, and their respective officers, directors, volunteers and agents, and chaperons or representatives associated with the tour (hereinafter referred to as Diocese et al). Such risks include, but are not limited to, accidents, emergencies, epidemics/pandemics, exposure to reckless conduct of other persons, and/or negligence of security and medical personnel. Dynamic Catholic et al. hereby disclaims any and all liability and responsibility for any such risks. I understand that I will be at various sites, such as hotels, restaurants, tourist sites, or on tourist excursions. If during any break in the tour there may be an opportunity to participate in recreational or other activities, participants do so at their own risk and subject to all terms and conditions set by any recreational or other provider.
Dynamic Catholic reserves the right to correct any errors or omissions and to amend these Terms and Conditions at any time as the result of any material changes to legislation or regulation. All amended Terms and Conditions shall automatically be effective upon being posted on our website. Accordingly, all are expected to check the content of relevant tours on our website, and it’s terms and conditions found on https://www.dynamiccatholic.com/pilgrimage-terms-and-conditions.html prior to booking and prior to travel in order to ensure they are aware of any changes.
Dynamic Catholic is not responsible for typographical or print Traveler’s errors including errors in trip cost. We reserve the right to re invoice or correct billing at any time.