Pilgrimages Terms and Conditions


DEPOSIT, PAYMENT SCHEDULE AND REGISTRATION

A $500* non-refundable per person deposit is required at the time of booking. Full payment is due no later than 60 days from departure. If a booking is made within 60 days of departure, full payment is required at the time of booking.

* Oberammergau Passion Play 2022 are subject to the following payment schedule:

  • Non-Refundable deposit of $1,500 at the time of booking
  • Full/Final payments due 100 days prior to departure**
  • **All payments made are non-refundable

FORM OF PAYMENT

You will receive an invoice from Dynamic Catholic. Payments must be in US Dollars and made by Bank/Certified/Personal Check or Money Order. We do not accept credit card payments except for your deposit and insurance. If you wish to pay with a credit card, a 3% credit card processing fee will apply. Returned checks will incur a $50 service fee. In case of computer or human billing error, we reserve the right to re-invoice participants with corrected billing.

PRICE GUARANTEE

Rates shown on website are based on double or twin occupancy and are as per each program’s inclusions. Price is guaranteed when paid in full. Your price is based on currency rates and fares in existence at the time of registration. Dynamic Catholic reserves the right to alter prices at any time prior to departure and without prior notice if circumstances so warrant. An increase of currency exchange rate of 10% or more may affect the price.

NOT INCLUDED

Travel Insurance; Cancel for Any Reason Waiver; passport and visa fees, items of a personal nature (such as telephone calls, mini bar, laundry) drinks and lunches (when not mentioned).

PASSPORTS, VISAS & DOCUMENTS

A valid passport is required, and it must be valid at least 6 months after your return date. It is the traveler’s sole responsibility to obtain and have available when necessary the appropriate valid travel documents. All guests are advised to check with the appropriate government authority in each country visited to determine the necessary documents. At times, hotel or cruise vessel may require to hold your passport. Please note the ETIAS Visa Waiver requirement at some point in 2022 (https://www.etiasvisa.com). When and if visa or visa waiver is required, it is passengers responsibility to obtain one. Dynamic Catholic, 206 Tours, owner, agent, or employees cannot be held liable for clients not having proper passports, visa, visa waiver or other travel documents. Cancellations due to lack of appropriate documents will incur usual penalties. A passport card is not useful for international air travel. Attempting to use this instead of a passport book will result in a denial of boarding by the airlines and entry by the legal authorities.

FINAL DOCUMENTS

Final documents are sent within 4 weeks of departure. Upon receipt, it is the traveler’s responsibility to check itinerary, spelling of names, dates, times and other important information to ensure its validity. Should there be any errors, it is the guest’s responsibility to contact Dynamic Catholic via email within 24 -72 hours.

PARTICIPATION

Dynamic Catholic and suppliers contracted for services reserve the right to refuse to accept or retain any person whose behavior is deemed likely to affect the smooth operations of a tour, or adversely affect the enjoyment or safety of other passengers. Dynamic Catholic, its agents, and suppliers shall be under no liability to any such person for refund, compensation, repatriation or any other matters arising.

CANCELLATIONS AND REFUNDS

Cancellations must be received in writing to pilgrimages@dynamiccatholic.com from email address used to register for the tour and will become effective on the date of receipt. In addition to the $500 non-refundable deposit ($1,500 for Oberammergau departures), cancellations are subject to the following penalty:

  • 60 - 31 days prior to departure: 50% penalty
  • 30 days prior to departure or less: No refund

Refunds will be issued within 30 to 60 days of receipt of written notice. No change of names or substitutions are permitted. No refund or cancellation fees will be waived due to death or sickness. If payment is not received in full by 60 days, your registration will be cancelled. If you would like to re-instate after cancellation there will be a $100 re-instatement fee.

ADDITIONAL CANCELLATION CHARGES MAY APPLY

All special airfares or upgraded airline tickets issued, as well as any internal air, are 100% non-refundable at time of final payment (some exceptions may apply). Additional hotel nights, pre or post stays, and other extra services booked in connection with your Dynamic Catholic pilgrimage are subject to specific penalties.

Partial Room Cancellation: If a guest cancels or leaves a pilgrimage and a roommate remains, an additional supplement may apply.

TRAVEL INSURANCE

We highly recommend purchasing a travel insurance plan. Travel Insurance can be purchased up to 72 hours prior to trip departure. Once purchased, the premium is non-refundable. Travel Insurance does offer a waiver of the preexisting medical conditions, but only if insurance is purchased within 21 days of initial trip deposit. To view further details of Travel Insured International insurance, visit https://www.206tours.com/insurance. For a Printable PDF Version of the Insurance Coverage for your specific state: https://www.206tours.com/insurance/pdf. To File a Claim: Call Travel Insured International 24/7 toll-free at 844-228-3679 or 800-494-9907 and mention plan code: T-20012.

CANCEL FOR ANY REASON WAIVER (provided by 206 Tours):

This waiver can be purchased, in addition to travel insurance, for a flat fee of $299 per person at the time of deposit and guarantees a 100% refund for cancellations made for any reason that is not covered by travel insurance (ie. change of heart, work or family event, etc.). The Cancel for Any Reason Waiver must be purchased at the time of booking and paid prior to final payment. Cancellations must be received in writing to pilgrimages@dynamiccatholic.com no later than 48 hours prior to departure. For details, visit: https://www.206tours.com/cancelforanyreason

*Supplemental Cancellation Protection not available for Oberammergau.

CHANGES IN RESERVATION

After a reservation is confirmed, any changes are subject to additional fees. If you wish to change to a different departure date outside of 61 days prior to departure, a $100 non-refundable transfer fee will apply.

AIR TRANSPORTATION

Air transportation is in economy class or business class (for additional fees) on IATA-approved carriers. Fares are based on levels in effect at the time of booking, any changes are subject to change in price. Flight schedules are subject to change without notice. All is subject to the airline’s terms of carriage. Dynamic Catholic is not responsible for any cancellations, loss, delays, injury, illness, or expenses incurred due to actions made by the airlines. Business class is available at additional cost for the transatlantic portions of your ticket. For any issues which arise in relation to airline service, complaints and compensation should be addressed to the specific carrier.

AIRPORT TAXES, FEES & FUEL CHARGES

Airport taxes are included in our tour packages. Airport taxes are based on departure city and government fees (airport taxes include federal inspection fees for the U.S. Customs and Immigration; international air transportation tax; agricultural tax; security fees, and other airport related taxes).

SEAT ASSIGNMENT

Random seats are assigned for all. If you would like a specific seat or to sit with a companion, please advise at the time of booking. Dynamic Catholic will make every effort to provide you with your desired seating arrangement, however, we cannot guarantee as seats are subject to airlines changing the aircraft and/or seat maps. We recommend arriving at the airport early to request your preferred seat assignment.

LAND ONLY AND TRANSFERS

Transfers are NOT included in Land Only packages. Pilgrims or passengers who purchased land only package and are arriving or leaving independently must transfer at their own expense. If you provide your flight schedule on or before 45 days prior to departure, we may be able to accommodate transfers with groups arriving at similar times. Expenses incurred for transfers due to lateness of flights are at the expense of the passenger and may be claimed for reimbursement from the airlines. From time to time, a tour may be canceled due to non-materialization. If you choose to purchase a Land Only package and arrange your own domestic or international flights, such flights or any items purchased outside of Dynamic Catholic are the sole responsibility of client.

HOTEL ACCOMMODATIONS

Hotel accommodations are based on twin-bedded or double rooms. Dynamic Catholic reserves the right to substitute similar category hotels without prior notice. In most hotels, triple accommodations is possible, but at no reduction in cost. Due to pace of our pilgrimages, we do not recommend triple rooms (it is a challenge to open up all three suitcases, take showers, etc.). Some hotels are not set up for triple rooms and the third bed might be a sofa bed or a fold-up bed. Some hotels offer upgrades on request or may grant specific requests such as adjacent or connecting rooms. Please note that while every effort will be made to secure a special request, it cannot be guaranteed.

PRIVATE ROOMS AND SINGLE SUPPLEMENT

A limited number of single rooms are available (on request basis only) at the supplement price. In some hotels, single rooms are smaller than twin or double rooms. If passengers are traveling alone and wish to have Dynamic Catholic assign a roommate, we will do our best, however, if we fail in assigning a same-sex roommate for you, we will provide you with a single room free of charge.


HOTEL CHECK IN

Hotel check in typically takes place in the midafternoon. Should you wish to have a guaranteed room ready upon arrival, it can be arranged for an additional charge (usually the price of an additional night). If your flight arrives early in the morning and your room is not ready for check in, you may leave your luggage with hotel staff.

MEALS

Beverages are not included with meals where not indicated. There is no refund for unused meals. We will try to accommodate each special meal request on flights as well as at hotels. Please advise us of such a request at the time of booking, but know that we cannot guarantee special meal/diet requests can be met.

PHOTOGRAPHY AND VIDEOGRAPHY

Dynamic Catholic reserves the right to take photographs and videos during the operation of any pilgrimage and to use them for its purposes thereafter. By booking with Dynamic Catholic, you agree to allow images to be used in such photographs and video. Guests who prefer that their images not be used are asked to advise us in writing at any time prior to departure and to identify themselves into their local tour guide at the beginning of the pilgrimage.

BAGGAGE

Each tour participant is permitted to bring one checked suitcase, one small carry-on bag (8”x14”x22”), and one personal item (i.e. purse, laptop case). In general, the airlines permit 1 checked bag weighing up to 50 lbs (23 kg) and maximum dimensions of 62 in (158 cm). Business class passengers are permitted 2 checked bags. Please check with your specific airline to verify the size and weight allowances. Dynamic Catholic is not responsible for the loss of, theft of, delay, or damage to a participant’s belongings.

RESPONSIBILITY CLAUSE

Dynamic Catholic works with 206 Tours, who acts as a tour operator. The suppliers providing air or ground transportation, sightseeing arrangements and hotel accommodations for the tour program are not 206 Tours’ employees. By utilizing 206 Tours service you agree that 206 Tours, its employees, officers, and agents will not be liable for any change in flight or itinerary schedule, strikes, delay, acts of governments, fires, riots, theft, pilferage, epidemics, quarantine, medical or customs regulations, accident, loss, injury, or damage to you or to those traveling with you in connection with any accommodations, transportation or any other services or resulting directly or indirectly from any occurrence or conditions beyond its control, including defects in vehicles, breakdown in equipment, thefts, delay or cancellation, or changes in itinerary for any act, omission, or event during the time you are on tour or on board the aircraft. Neither 206 Tours and/or agents of the suppliers concerned are to be held responsible for the late arrival or departure on return of passengers at airports or hotels due to inclement weather or other reasons, nor are we to be held liable for payment or any refund for transfers or unused service, hotel accommodations or meals occasioned by such late arrivals at the hotels holding rooms as confirmed itineraries. Passengers must bear all such losses or expenses. To guard against unforeseen health or other circumstances, we recommend purchasing insurance. Dynamic Catholic and 206 Tours are not responsible for circumstances beyond our control. In circumstances where trip cancellation resultsfrom the inability for the trip to depart or operate as scheduled, including cancellations due to acts of war and/or terrorism, force majeure, act of God, civil unrest, illness, disease, criminal or terrorist acts of any kind or natural disaster, Dynamic Catholic, 206 Tours, its employees and agents are not liable for any restitution, and in addition without limitation, are not responsible for any injury, financial or physical loss, death, inconveniences, traumas, or damages with connection to any provisions of goods of services included.

There are inherent risks in travel as our tours may operate through remote locations, far from medical facilities. Dynamic Catholic clients are to assume all associated risk and complete responsibility, including illness, injury or even death by participating. You agree to indemnify and hold Dynamic Catholic and 206 Tours harmless, with respect to any claim made to Dynamic Catholic by anyone else relating to your participation.

SPECIAL MEDICAL CONDITIONS FOR THOSE WHO NEED SPECIAL ASSISTANCE

You must report any disability requiring special attention to Dynamic Catholic at the time of registration for any tour. We regret that we cannot provide individual assistance to any tour participant for walking, dining, while in their room, on flight, getting on and off motor coaches and other vehicles, or other personal needs. A qualified and physically able companion(s) must accompany passengers who need special assistance. It is the traveler’s responsibility to arrange for such assistance prior to making their reservations. We will make an effort to accommodate disabled passengers by reserving wheelchair assistance at airports and handicap accessible rooms where available, however, we cannot guarantee and are not responsible for any denial of services by carriers, hotels, restaurants, or other independent suppliers. Be aware that our tours are operated outside the U.S. where the Americans with Disabilities Act is not applicable and facilities for disabled individuals are limited. The touring motor coaches are not equipped with wheelchair ramps or lifts. Motorized scooters are unsuitable and impossible to accommodate. Dynamic Catholic is not responsible for any medical condition that occurs prior to, during or after the tour. Pregnant women are advised not to travel after 6 months of pregnancy, we recommend bringing a companion; note that level of comfort may be adversely affected by long flights, layovers, or long bus rides through remote locations.

YOUNG TRAVELERS

Travelers who are less than 18 years old on the departure date must be accompanied by an adult. Due to heightened security, many countries have adopted practices to prevent international abductions of children. If a child will be traveling with adults other than the parents or with only one parent, it is recommended that a notarized letter be written by the parents or non-traveling parent granting authorization to including the dates of. We also suggest that you contact the appropriate consulate and airlines because they may have additional requirements. For the purposes of Dynamic Catholic pilgrimages, an infant is defined as anyone who is under the age of 24 months for the entire duration of their trip. A child is defined as any one between the ages of 24 months and 11 years for the entire duration of their trip.

TRAVEL ADVISORIES

It is the responsibility of pilgrim to become informed about their destination with most current travel advisories by referring to the U.S. State Department’s travel website at travel.state.gov or by phone at 888-407-4747. In the event of a State Department Travel Advisory against travel to the specific destination location(s) of the trip, should the guest still choose to travel, notwithstanding any travel advisory, the guest assumes all risk of personal injury, death or property damage that may arise out of the events like those advised or warned against as per terms and conditions.

PHYSICALITY OF OUR TOURS

It is the responsibility of pilgrim to become informed about their destination with most current travel advisories by referring to the U.S. State Department’s travel website at travel.state.gov or by phone at 888-407-4747. In the event of a State Department Travel Advisory against travel to the specific destination location(s) of the trip, should the guest still choose to travel, notwithstanding any travel advisory, the guest assumes all risk of personal injury, death or property damage that may arise out of the events like those advised or warned against as per terms and conditions.

TOUR CANCELLATION BY OPERATOR

Be clearly advised that from time to time, a tour departure may be cancelled due to lack of participation. In such case, the operator’s sole responsibility is to provide a full refund. Dynamic Catholic is not responsible and does not assume responsibility for any additional costs or any fees relating to the issuance and/or cancellation of air tickets or other arrangements not made through Dynamic Catholic. Cancellations due to state advisories and/or state warnings, Acts of War, War, Terrorism, Acts of God, Natural Disaster or any other circumstance outside the control of Dynamic Catholic, are not the fault of Dynamic Catholic or 206 Tours. Great effort will be made to accommodate to another trip or to revise itinerary, however, cancellation for any of these reasons will not be eligible for refund.

ITINERARY DISCLAIMER

Though every effort will be made to follow the itinerary, it should be considered as an indication of the tour, rather than a contract of places to be visited. Occasionally local religious holidays, national days, traffic conditions and other events may necessitate changes in the sequence of visits or the missing of certain visits. We will have daily mass and strive to be in churches or places as indicated, however an alternative site for mass will be arranged if needed.

PRINTING DISCLAIMER

Dynamic Catholic is not responsible for typographical or print Traveler’s errors including errors in trip cost. We reserve the right to re invoice or correct billing at any time.

AMENDMENTS

Dynamic Catholic reserves the right to correct any errors or omissions and to amend these Terms and Conditions at any time as the result of any material changes to legislation or regulation. Any amendments to the Terms and Conditions will be distributed to registered travelers. If upon returning from your trip, you wish to inquire about any services provided, please ensure that all correspondence is received by email to pilgrimages@dynamiccatholic.com within 30 days of the tour completion date.